All Coordinators – One person on each team will be responsible for ensuring that each family on their team has signed up and completed their volunteer requirements. Requirements are 6 hours per player. Shifts include snack shack, evaluation day, opening day, field prep, head coach, assistant coach, and team coordinator to name a few. They will report any family that has not completed their volunteer requirements to the Volunteering Director (Risa Harrison - [email protected]).
In addition to tracking volunteer shifts for their team, the Jrs/Majors/AAA TCs will be responsible for opening and/or closing the Snack Shack. The home team TC for first game of the day opens the Snack Shack, and the home team TC for the last game of the day closes the Snack Shack. There will be a brief meeting at the beginning of the season to outline opening and closing procedures.
BELOW is a checklist of Team Coordinator Duties that can be used for all Team Coordinators. The following tempates will help you to support you in fulfilling the role of Team Coordinator.
1. Pick up uniforms from the League Equipment Director if requested by Team Manager. Uniform provided by league: Team Jersey, hat, socks & belt. Note: Uniforms were ordered before all children had registered and it's likely that there will be conflicts over sizing. Please try to make the uniforms work for the team - ordering new uniforms would be a difficult and lengthy process.
2. Let parents know what gear they need to provide their children: helmet, approved bats, pants (color selected by Team Manager), cup (if in AA or above), glove, cleats (non-metal).
3. Have last names printed on the back of the shirt and adhere Little League patches to the left sleeve of each Team Jersey (stitched or adhesive). It is optional to also add first names on the back of the hat (stitched).
4. Encourage team to use Game Changer to manage practice and game schedules.
5. Encourage parents to sign up for volunteer opportunities via SignUpGenius
6. Ensure that each family on their team has signed up and completed their volunteer requirements of 6 hrs per child.
7. In lieu of the snack shack meeting, we have posted several training videos on the Snack Shack Tutorial page. Please review.
8.Ask parents to order snack shack cards for their children. We have updated a FAQ around snack shack cards below.
9. Collects funds for and coordinates end-of-season party and coach gifts.
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Snack Shack Cards Q&A:
History
Beginning in 2023, Los Gatos Little League went cashless at every snack shack location and stopped issuing paper snack shack cards due to safety concerns and fraud
System
Each location (Baggerly, Balzer, and Fisher) has a Square terminal. Each square reader accepts gift cards and credit cards via tap, swipe, and chip. Each square reader is connected via wifi or ethernet at each location. The reader at Fisher is connected to a mi-fi device that should remain plugged in and on at all times.
Gift Cards
If someone already has a card, there is no need to issue a new one as the old one can be reloaded. People can bring their cards to any snack shack to be reloaded and funded with a credit card.
How to load a gift card balance:
-On Square device click on “Gift Cards” from main screen in “Library”
-Swipe or enter the gift card number
-Add desired value
-Review Sale
-Charge
-Customer will pay via credit card on device
Setting up a team with gift cards
In past seasons, team coordinators have helped their teams get set up with cards that can be used after a game. Kids love getting an Icee or hot dog after the game with their friends and it brings families together from the various fields into one central location. Additionally, snack shack serves as a fundraiser for the league to offset some costs. It’s encouraged to visit the snack shack vs. team snacks at end of games but completely up to the teams and team coordinators.
Q: Can I check my balance online?
A: Yes, visit https://squareup.com/gift/MLS7VRPHHPM9G/check-balance
Q: When will the snack shack orientation meeting be held?
A: We are bypassing the snack shack meetings this year but instructions will be posted throughout the shacks. There will be no cash this year so the process should be easier.
Q: What is the recommended amount to load on a card?
A: It is really up to the TC to determine the amount to load on a card. A good starting range would be $3-5 per game per child, and note that the cards can always be re-loaded if you run out.
Did you know you may be able to turn your volunteer hours into dollars for LGLL - at no cost to you - if your employer offers a Volunteer Grant Program? Please click here to see if your company offers this benefit. Double The Donation